Log in to Esther to get electronic W-2, confirm mailing address

Log in to Esther to get electronic W-2, confirm mailing address

The Payroll Office will send out 2008 tax forms in January, and every employee or student paid by Rice in 2008 can now have their W-2 delivered electronically.
 
To consent to receiving your W-2 electronically, log in to Esther (http://esther.rice.edu) before Jan. 8. From the Main Menu, select “Employee” then “Tax Forms” then “Electronic W-2 Consent.” On the form, click “My Choice” indicating that you consent to receive your W-2 electronically then click “Submit.” If your consent is accepted, you will receive an e-mail confirmation the next business day.
 
Employees can also send a signed original memo to the Payroll Office, MS 71, by Jan. 8, and Payroll will make the change for them.
 
Employees who select this option will receive an e-mail notification when their 2008 W-2 is available in Esther.
 
Those who choose not to go electronic should log in to Esther to ensure their paper W-2 will be mailed to the correct address. From the Main Menu select “Personal Information” then “View Addresses and Phones.” If the permanent address displayed is correct, no further action is required. If the permanent address is incorrect and should be updated, click on “Update Addresses and Phones” and follow the instructions.
 
To ensure paper tax forms are sent to the correct mailing address, changes in Esther must be entered by Jan. 12.
 
Faculty and staff who need assistance logging in to Esther can e-mail <people@rice.edu>. Students should contact <registrar@rice.edu>.

W-2’s will be posted or mailed on or before Jan. 31.